Sage 100 Consultant Tip of the Day: Purchase Order Receipt of Invoice

Sage 100 Consultant Question: 

Hi Mike,  We own Sage 100 (formerly Sage MAS90 and MAS 200) and we just added the Purchase Order and Inventory Management Modules. Why do we need to enter information into the Receipt of Invoice task in Purchase Order?

Sage 100 Consultant Answer:

Hi Frank, The Receipt of Invoice task is used if the invoice is received after the Goods have been received.  This task can be used to enter the Invoice number and post through to Accounts Payable.

First, you will need to go to Modules > Purchase Order>Main>Receipt of Invoice Entry. You will select a new entry by clicking on the # sign next to the Receipt number. Then you should select or type in the PO number.

Second, you would enter the invoice number.

Third, Click the Lines tab and you will see a message “Do you want to invoice the complete purchase order”, click Yes for complete and No if you have a partial invoice.

In this example we selected yes and the entire Purchase Order amount will show and once Accepted and Posted will be transferred to Accounts Payable Vendor Maintenance.

Last, Run the Daily Receipts Register and Post.

We offer these tips and tricks on a weekly basis.  Please stay tuned for more useful Sage 100 ERP information...

As ERP consultants for Sage 100 (formerly MAS 90 and MAS 200) we come across Sage 100 customers who need help with how to fit their business processes into the everyday features and functions of their Sage 100 software.  If you are a Sage 100 customer and have questions, please don't get frustrated.  Pick up the phone and call us 760-469-9205!

Written by Mike Renner, Partner WAC Consulting, Owner at Computer Accounting Services 

Mike is and expert Sage 100 consultant with over 25 years in the accounting software industry. Mike is also a Sage Certified Trainer and a recognized leader in the design, implementation and support of ERP systems, including Sage.