Sage 100 Consultant Tip– How to Add a Custom Crystal Report to the Menu

Sage 100 Consultant Tip – Add a Custom Crystal Report to the Sage 100 Menu in 7 Easy Steps

Question:  Mike, we own Sage 100 and have built several Custom Crystal Reports. How do we add these reports to the Sage 100 menu?

Answer:  There are 7 steps to follow that we've provided below. First, let's clarify how to control the accessibility of Crystal Reports between those employees accessing Sage 100 (end-users). When one end-user builds a Custom Crystal Report, that end-user has ownership of it and it's easy to maintain. It's usually distributed by the creator of the report whenever others in the company need it. This isn't always convenient when the creator of the report isn't easily accessible and others need to access the report. Once you decide it's time to make Crystal Reports available to other end-users of Sage 100, then it makes sense to set up each report in the "menu task" feature. The menu task feature in Sage 100 allows end-users to simply access and run the report in Sage 100 without having to access Crystal Reports. Of course, you will want to make sure there are security parameters set up so you control who will have access to run the report.

NOTE: We advise that you consult with your certified Sage 100 ERP consultant before making any changes to your Sage 100 ERP system. If you don’t currently work with a Sage 100 consultant, contact us and we are available to help.  Sign up for more helpful Sage 100 tips & tricks below! 

Sage 100 Consultant Tip: How to Easily Access Crystal Reports in the Menu and Set-up Security Rights

1) The first step is to create the Crystal Report and save it with custom.rpt at the end, and make sure the name of the report is less than 30 characters. 

2) Go to Library Master>Setup>Report Manager.

3) Click on the Module you want to add, in the case Sales Order and Click Add Report to Menu.

4) Click Next on the Report Wizard and then select the Module, Path, Report Name then click Next.

5) Select the Role you want to use, this will let you assist to only specific Users that you want to be able to run the report.

6) Click Finish and the report can be accessed from the Module Custom Reports menu

7) The report can be run by clicking the task, setting the date and clicking print or preview.

Check out other related Sage 100 Crystal Reports blogs:  

• Sage 100 ERP Consultant Tip: Crystal Reports Error On New Workstation
• Sage 100 ERP (formerly MAS90) v 4.5: How to Fix Crystal Report Error
• Sage 100 ERP Consultant Tip:  How to Add a Crystal Reports Parameter

Written by Mike Renner:  Partner of WAC Solution Partners - Greater Los Angeles, a Sage 100 ERP consultant and support provider based in Indio, CA.

Mike is an expert on ERP and fund accounting and supports Abila Fund Accounting and Sage 100 ERP with over 25 years in the accounting software industry. Mike is also a Sage Certified Trainer and a recognized leader in the design, implementation and support of ERP systems, including Sage.

Specialties:  Sage 100 ERP (formerly Sage MAS90 / MAS200), Abila MIP Fund Accounting™, Acumatica, QuickBooks Pro Advisor